FineDocs Documents are stored in the parent-folder/subfolders with document and folder level locking. FineDocs has an builtin version control mechanism with 3 levels of annotation. The documents can be protected with 128 bit security or 32 bit security layer.

The documents can also be stored offline in SAN or NAS storage devices which can store millions of objects including images, audio and multimedia files.

Users can select a specific directory in the hard disk location to store the searched data and document The stored data and document can be transefered to a portable medial along with a viewer.

 
Once a document is scanned with full information of its metadata and physical path the same can be indexed by providing a document name, cabinet name, volume, folder, data class (document type), descriptors, and keywords. The module provides strong security features such as automatic check in and check outs and user level authorization. FineDocs also provides auto-indexing by performing recognition on the images so that the users don’t need to key in indexing data.

FineDocs presents a powerful search engine to find all indexed documents. Apart from the attributes used during indexing documents, it also has search capabalities based on date of creation or indexing and the author of the document. The documents can link to other relevant credentials, which are hyperlinked to the master document .
The search module provides Indexed search, Profile search, Full text search, Clustered search and Fuzzy search. User can save the given search criteria to use same query several times. The software saves Search criteria/information given by user date-wise and user-wise (security).

The search window also provides a unique feature of calling the application of the document to open and allow the user to modify the document. It permits the user to re index the updated document by changing document profile, document type, metadata fields and keywords.

The documents can be deleted and moved to builtin trash box, which can be recovered later, if needed. Document deleted from trash box will be permanently removed and all the information related to the document will be deleted from the database.